Final Board of Trustees Meeting Minutes
Date: Wednesday 23 October 2019
Time: 7.15 pm
Venue: Staffroom, Ridgway School
Opened with karakia.
Attendees: Barbara Dean, Kathryn Smith, Cushla Thurston, Jo Pohatu, David Eng, Raelene Sloper, and Rachel Kirkman
New declaration of interests: none.
NZSTA updates: see below
Confirmation of Minutes:
Resolved, That the 11 September 2019 Board of Trustees Meeting Minutes are accepted and approved (Moved, C Thurston;Seconded, K Smith; Carried, Unanimously).
Outstanding action points from previous meetings: Not discussed.
B Dean and R Kirkman attended "How to Lead an Effective Board".
R Sloper attended "The Role of the Staff Rep".
Key points noted by R Kirkman.:
Have a strategy
Confirm minutes via email within a week of the meeting (when confirmed post on school website)
Staff Rep is a full member of the Board, the voice of the staff comes from the Principal
All board members need to be familiar with school polices.
Ridgway's Strategic Aims
Goal 3: Inviting Environment
Information evening with community changed to Tuesday 12 November 6.30pm-7.30pm, so that the Developed Design is not delayed. Before the meeting put plans up in Te wharenui (Big Space) and include in Newsletter/Property Updates.
Questions to ask the Architects before sign off around the Net area and Gross area. Are we getting the Gross area in the rebuild?
ACTION: K Smith to email the Architects.
C Thurston, S Taylor and K Smith attended meeting with MoE re the decant. MoE has agreed to look into providing 4 temporary buildings on Vogelmorn Park. MoE and Project Manager will contact WCC for approval.
Liaise with Vogelmorn Trust re: use of Vogelmorn Hall for large group activities (eg Kapa Haka).
K Smith to look at how often the Vogelmorn Hall would need to be used and advise C Thurston.
ACTION: C Thurston to liaise with Vogelmorn Trust re: use of Vogelmorn Hall for large group activities.
Who is the Structural Engineer? R Kirkman to send original Bid to the board to check the name of the Structural Engineer.
ACTION: R Kirkman to send original Structural Engineer Bid to Board members.
Fire Alarm upgrade for Admin Block and New Toilets for WCC sign off - $16k - Funding will come from the school's 5YA with the MoE.
The board thanks C Thurston for keeping everything organised with our building project.
Goal 1: Successful Learners
Presentation of Principal's report
Discussion around achievement: Results are following normal/expected patterns for younger students.
Work being done with Carolyn Stuart (Weaving Futures) will help develop deeper empathy and may help raise achievement for individual children.
French Ruru la Chouette: max 2 classes in 2020 with a limit of 45 students. Advertise/recruit a .5 ftte French Teacher. Enrolment criteria: Students must be french speaking to join Ruru. K Smith is talking to FRENZ about funding.
Resolved: that the Board approves a second French Bilingual Class for 2020, including recruiting a .5 French Teacher for the second class.
(Moved, K Smith; Seconded, B Dean; Carried, Unanimously).
The Board is responding to the demand in the community for languages, in term 4 2019 there are now 4 German classes.
Possible Enrolment Scheme for Ridgway, because of higher than projected student numbers. Zoning to be discussed at the next BOT meeting:
Kāhui Ako update: meeting tbc
Staff leave requests and leave policy/principal appraisal
Teacher leave request approved.
Leave Policy/Principal Appraisal not discussed.
Goal 4: Involved Community
End of term newsletter: include donations info, property update,
ACTION: Barbara to draft BOT newsletter and send it around.
Goal 2: Inclusive Culture
1. [No matters to discuss]
No other business
Next meeting - Wed 4 December, supper duty?
Meeting closed: 8:35 pm
Signed as a correct record: ____________________________________
Chairperson / /2019