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MINUTES

DATE: Wednesday 9 May 2018

TIME: 6.30 pm

VENUE: Staffroom

1. Admin

ATTENDEES: Kathryn Smith (Principal), Richard Ngatai (Chair), Julie Hanify, Barbara Dean, Kamaea Tukaki, Sarah Wood, Vicki Pewhairangi Kremm and Rachel Kirkman - Guest speakers Sarah Taylor (staff), Rebecca Wilson (parent), Sondra Bacharach (parent) and Jordan Shaw (Catalyst - Commercial Manager)

APOLOGIES: Anneleah Thornburrow (minute taker) will be late arrived 6.55pm


Welcome to new Board Trustee - Rachel Kirkman


  • New declaration of interests - 2018 - None


2. Confirmation of Minutes - next meeting


3. Presentations


  • Catalyst Presentation - documents/plans for junior toilet and library roof rebuild tabled.

J Shaw talked to the documents and answered questions. Catalyst are committed to us/Ridgway School and want to do their very best to make the rebuild happen quickly, to the schools specifications and with a high quality result.


Resolved, that the board approves the draft plans to move forward to the next stage. (Moved, J Hanify; Seconded, S Wood; Carried, Unanimously)


  • Language Strategy - Bilingual unit consultation - R Wilson and S Bacharach presented what's next at Ridgway for our language strategy.

Bigger picture strategies - working on package for the school to review and community survey to go out. Already the bilingual french unit project is kick starting other language interest within the school. There are grants available for the French unit.

It was outlined there are three different ways language could work in the school, firstly, once a week exposure (eg mandarin) what it's like to learn, secondly, looking to see how te reo is woven thru the fabric of learning throughout the school (all the time), and thirdly, a bilingual unit (eg French). w. Working on the information document for school community about the language strategy.


Want the survey out this term. Survey will ask questions relating to the french bilingual unit , access to languages, and other relevant questions from whanau group (R Wilson).


ACTION: Board sub committee (B Dean and K Tukaki) will work with R Wilson and S Bacharach on the Language Strategy and finalising the community survey.


ACTION: Draft Language Strategy survey to board members after whanau meeting week 3, to review and feedback, goal to circulate to families week 4 of term 2.



3. Strategic Discussions


Property updates -

S Taylor talked about where we are at and possible ways forward.


MOE representative has been involved in the discussion about how the staff have had enough about the current degrading conditions of the buildings all over the school. Looking into the past, especially MOE documation, it has highlighted the holding pattern Ridgway is stuck in. There is always something going wrong which disrupts workflow, where work can be done, warnings about not using or going to certain areas or fear of windows falling out and smashing in high winds, very little shade outside... Staff are always having to react to situations instead of focusing on core business. There is urgent work throughout the school, junior toilets is only one area.


Involved external advise and actions have been taken and put in place.

Letter to Paul Eagle from Ridgway School Staff. MOE property advisor to visit and discuss things that are being done. Media release has been written by a communications expert, board to view before being released (looking at Monday next week 2pm). If we don't push we won't get results, and there is concern that if funds become available they will not be enough to build what we want/need. Who can make this happen in MOE?


Letter and notice to parents on website on Friday. Monday press release, all contact with media will be Principal and/or Chair.


Resolved, that the board completely supports the actions of Ridgway School staff, including media release. (Moved, K Tukaki; Seconded, S Wood; Carried, Unanimously)


ACTION: R Ngatai to draft a letter to the Minister of Education from the board about the state of the buildings and concerns, to be sent this week.



4. Principal's Report - Tabled

Looked at student achievement in reading and maths.




5. General business

  • Bikes in Schools launch - Thank you Sarah Taylor, staff and children. A great opening full of sharing, caring and fun.


  • Sandpit/shelter (KT), encroachment issue for BOT to discuss and decide on action. Escalation within the city council, not paying encroachment fees to the council, MOE is responsible. Need a second quote with the intention of having the work done and completed this year.

ACTION: R Kirkman to get the second quote for sandpit build.

ACTION: Sandpit subcommittee reviews 2 building quotes, makes a decision, informs the board and prefered builder.


Resolved, that the board approves going ahead with the sandpit build while sorting out the encroachment issue. (Moved, K Tukaki; Seconded, B Dean; Carried, Unanimously)


Resolved, that the sandpit sub committee reviews the quotes, makes the decision about prefered builder and informs the board.(Moved, R Ngatai; Seconded, K Tukaki; Carried, Unanimously).


  • Sustainability Trust accreditation (KS/RK) - waste minimisation, Ridgway is already an enviro school. R Kirkman wants to be involved.


  • MoE meeting - letter, timeline of events and maintenance register (KS)


  • After-school care programme (KS) - respond to providers.


Resolved, that the board prefered after-school care provider at Ridgway School is Enjoy Childcare. (Moved, K Tukaki; Seconded, J Hanify; Carried, Unanimously)


ACTION: R Ngatai to write 2 letters as soon as possible. Termination of contract letter to Pridelands and the offer of contract letter to Enjoy Childcare.


6. Correspondence

NONE

Next meeting: 6.30pm Wednesday 20 June 2018


Supper duty - Sarah Wood


Meeting closed: 9.05pm pm



Signed as a correct record: _____ ___________________________

Chairperson / / 2018




Summary of action items from meeting 9 May 2018

Portfolio

Item

Who

When

Governance

Work with R Wilson and S Bacharach on the Language Strategy and finalising the community survey.

sub committee (B Dean and K Tukaki)

Term 2

Governance

Draft Language Strategy survey to board members after whanau meeting week 3, to review and feedback, goal to circulate to families

sub committee (B Dean and K Tukaki)

Week 4

Property

Draft a letter to the Minister of Education from the board about the state of the buildings and concerns, to be sent this week.

R Ngatai

Week 2

Property

Get the second quote for sandpit build.

R Kirkman

Term 2

Property

Reviews 2 building quotes, makes a decision, informs the board and prefered builder.

Sandpit subcommittee

Term 2

Governance

Write 2 letters as soon as possible. Termination of contract letter to Pridelands and the offer of contract letter to Enjoy Childcare.

R Ngatai

Term 2


Summary of action items from meeting 21 March 2018

Portfolio

Item

Who

When

Governance

Check School Docs for policy updates.

Office Staff

ongoing


Summary of action items from meeting 26 October 2017

Portfolio

Item

Who

When

Governance

investigate the Bereavement policy to clarify what is justified

K Smith

ongoing

Governance

Review lockdown procedures

A Thornburrow

2018 - school docs


Summary of action items COMPLETED last meeting

Portfolio

Item

Who

When

Governance

Send out the childcare parent survey.

K Smith

DONE

Governance

Contact MOE about the occupancy contract to check requirements if a change of provider happens.

K Smith (R Sloper)

DONE - no problems just let MOE know

Governance

Respond to letter from teacher re: concerns about health and safety.

R Ngatai

DONE

Governance

Attend staff admin meeting to talk with staff about their concerns.

available board members

DONE

Governance

Email S Wood items for the board end of term newsletter.

All

DONE

Governance

Engage the community - meeting with parents and summary email to parent community about the boards priorities.

All

DONE

Governance

Ask the community their preference of after school child care provider.

Kathryn

DONE


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