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MINUTES

DATE: Wednesday 21 March 2018

TIME: 7.10 pm

VENUE: Staffroom

1. Admin

ATTENDEES: Kathryn Smith (Principal), Richard Ngatai (Chair), Julie Hanify, Barbara Dean, Kamaea Tukaki, and Vicki Pewhairangi Kremm

APOLOGIES: Sarah Wood

  • New declaration of interests - 2018


2. Confirmation of Minutes

Resolved, That the 14 February Board of Trustees Meeting Minutes accepted and approved (Moved, K Tukaki; Seconded, K Smith; Carried, Unanimously).

Welcome to new Board Trustee - Vicki Pewhairangi Kremm


Resolved, that the board accept the appointment by selection of Vicki Pewhairangi Kremm as the parent trustee replacement for Rachel Young (who formally resigned at the beginning of the year (Moved, R Ngatai; Seconded, B Dean; Carried, Unanimously).


Resolved, that the board accept the appointment of Rachel Kirkman as a co-opted parent trustee (Moved, R Ngatai; Seconded, B Dean; Carried, Unanimously).



Presentations by prospective after school providers -


Moses from Pridelands (talked from 7.15pm to 7.50pm)

Started in 2006 evolved into before and after school care, school holiday programmes and much more. Long list of personal achievements. Many programmes at different schools. No electronics. Values: learn, fun and teamwork. New staff have the first Interview with Moses, then a skills test. Policies for keeping children safe (eg civil defence). Structured sessions, food and activities. New - cooking programme - kai cubs low level here at Ridgway - the only extra programme offered here. Max 20 students in our space. Limited space due to being in room 9. More on offer at Berhampore School (eg fitness, cooking…). 19 enrolled, usually 9 or 10 every day.



Josh and Enrino from Enjoy (talked from 8.15 pm to 8.35pm)

Handouts, open sharing of real information. 5 Rs (Ridgway Rs and Readiness) OSCAR approved, before, after and school programmes offering pick up and drop off services. Physical and creative activities (including play with toys and games - indoor and outdoor) that are structured, healthy food. Enrolments are online, flexible care regular or casual, no extra charge for casual. Affordable, pay after care provided, no cost for drop off or pick up. New staff - police vetting, background checks, trial, observe to see if they suit values. Maintain communication with parents at all times. Parent engagement all the time. Currently have 20 from Ridgway/Swis. Ratio 1:10 always 2 staff. Holiday programme is min of 10 and availability of school.


In the school child care provider the Board are interested in - Safety, responsive, competitive pricing, and quality of staffing.


ACTION K Smith to send out the childcare parent survey week 9.


ACTION K Smith (or R Sloper) contact MOE about the occupancy contract to check requirements if a change of provider happens.


3. Strategic Discussions


Property updates -

Quick history: 2012 property plan was not approved by MOE because there was significant work needed, so 2013 MOE said they would deal with property plan, however in 2017 MOE said can't go forward until the school submits property plan?! Property plan submitted to MOE with less than optimal details, Condition reports needed, contractors very busy.


The board is very concerned about the state of the buildings and the effect on staff and students. Go hard for more money and action from MOE. K Smith has a meeting with MOE property this week.


ACTION R Ngatai to respond to letter from teacher re: concerns about health and safety.


ACTION Board members available to attend staff admin meeting to talk with staff about their concerns - 8am Monday 26 March




4. Principal's Report - Tabled

Staff are amazing.


Staff toilet build cost raising due to the need to meet code and repair broken plumbing. Junior boys toilet area has a leek from the roof, caused damage to the floor. Replace floor in holidays and getting quotes for roof. Taking precautions to keep students safe.


ICT - server issues are causing problems throughout the school, now the office PCs struggle to do daily tasks. Look at purchasing new computers for office staff. The board approves getting quotes for appropriate new computers for office staff.



5. General business


  • Bikes and Schools - 1st track open, 55 bikes and 200 helmets in room 4, until storage area sorted, roller door being installed week 9.

  • Sandpit - waiting for council and services to confirm what is needed to move forward. Encroachment situation causing delays.

  • Board "Cookies n Chat" Thursday 22nd March 7pm to 8pm.

  • Newsletter - items to S Wood including French Bilingual Unit


ACTION Board members to email S Wood items for the end of term board newsletter


  • After School child care contract up for renewal this term.

  • School Docs update - office staff to check


ACTION Office staff to check School Docs for policy updates.


  • NZSTA updates - annual general meeting 21 July

    • Report from child commissioner - feedback from students: having great teacher, understanding me and my world, relationships mean everything, teach me my way, happy and comfortable, my life let me have my say.


BOT Meetings will be week 2 and 8 of each term, Thursdays 7pm staffroom.


6. Correspondence

8 Feb 2018 - NZSTA - 2018 AGM registering your delegate to the NZSTA Annual General Meeting.

Next meeting: 7pm Thursday 10 May 2018


Supper duty - K Tukaki


Meeting closed: 9.30 pm



Signed as a correct record: _____ ___________________________

Chairperson / / 2018




Summary of action items from meeting 21 March 2018

Portfolio

Item

Who

When

Governance

Send out the childcare parent survey.

K Smith

Week 9

Governance

Contact MOE about the occupancy contract to check requirements if a change of provider happens.

K Smith (R Sloper)

Term 1

Governance

Respond to letter from teacher re: concerns about health and safety.

R Ngatai

now

Governance

Attend staff admin meeting to talk with staff about their concerns.

available board members

8am Monday 26 March

Governance

Email S Wood items for the board end of term newsletter.

All

Term 1

Governance

Check School Docs for policy updates.

Office Staff

ongoing



Summary of action items from meeting 14 February 2018

Portfolio

Item

Who

When

Governance

Engage the community - meeting with parents and summary email to parent community about the boards priorities.

All

Thursday

22 March 7-8pm

Governance

Ask the community their preference of after school child care provider.

Kathryn

Week 9


Summary of action items from meeting 26 October 2017

Portfolio

Item

Who

When

Governance

investigate the Bereavement policy to clarify what is justified

K Smith

ongoing

Governance

Review lockdown procedures

A Thornburrow

2018 - school docs


Summary of action items COMPLETED last meeting

Portfolio

Item

Who

When

Governance

Invite pridelands and enjoy to come to the next board meeting to present why they should be the child care provider at the school.

Kathryn

DONE

Governance

Add BOT meeting minutes onto school website

A Thornburrow

Once finalised


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